Rhyl & District Motor Club Limited “RDMC” respects your privacy and we will only use your information in the way we describe in this notice. When using your information, we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering Club membership, activities and competitions.
RDMC is the data controller for the purpose of General Data Protection Regulation “GDPR” and the Data Protection Act 2018. Our Club contact for privacy and data is our Club Secretary.
Collecting your information
We collect your information when you fill in membership application or renewal forms, and competition event entry forms or MSA signing on sheets. You can give us your information using paper forms or online forms. The information you give us may include your contact details (name, address, telephone number, email address), personal information and identifiers (date of birth, membership number, competition licence number), and other information (vehicle details). When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information.
If you are under 18 years old, we will also ask for information from your parent or guardian.
Using your information
We use your information when you first apply to become a member of RDMC and then to administer or renew your club membership and provide you with member benefits such as the Club Bulletin. We also use your information when you enter Club events. For competitions, we will publish some of your information in the programme and the results, which will be in the public domain. Your information is used in these ways to fulfil our contract with you. If you are not a Club member we will only contact you after the event you have entered in relation to future events of the same, or similar, discipline.
We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is a use for a legitimate interest. You should let the contact and next of kin know that you have given this information to us.
We will use your information to send you messages by email, but only if you have agreed that we can do this by giving us your clear consent (known as ‘opting-in’) – and you can change your mind at any time just by letting us know (see contact details below). We will not sell your information to any other organisation. To support your lifetime relationship with motor sport and RDMC we may keep your information indefinitely, unless you ask us to delete it.
Sharing your information
We may share your information with the Motor Sports Association as required by its General Regulations for governing motor sport, with other MSA Registered Clubs, with medical personnel, or any other person if we have to comply with a legal obligation. We may also share your information with service providers, for example to print programmes, event regulations etc.
When you use our club website we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website, and they may also help you to login securely to our web-based services.
Security for your information
To protect your personal information, we take reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered or destroyed. Your information is not transferred outside the European Economic Area.
• You may ask us not to process your information for marketing purposes.
• You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.
• You may ask us to stop using your information, and to delete it, although we maintain a skeleton set of your information. If you ask us to do this we will not be able to continue our contract with you.
• You may make a complaint to the Information Commissioner (www.ico.org.uk).
Questions and contact information
If you would like to access, correct, amend or delete any personal information we have about you, register a complaint, or simply want more information contact our Club Secretary at email@example.com or by post to The Secretary, Rhyl & District Motor Club Limited, Derwen, Rhewl Fawr Road, Penyffordd, Holywell, Flintshire. CH8 9HJ